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  • Administrative Coordinator

    Administrative Coordinator

    We are seeking an Administrative Coordinator who is responsible for ensuring the smooth operation of the Theatre Calgary administration operations and providing support to members of the Theatre Calgary team.

    Duties & Responsibilities:

    Office Administration

    • Maintain office equipment and rental agreements arranging repairs or replacements when necessary.
    • Responsible for the ordering of the office supplies of the organisation including managing said budget.
    • Arrange and accept deliveries.
    • Assist in organising internal staff and board events when necessary.
    • Ensure all annual licences are renewed and maintained. Includes but not limited to business Licences and Liquor licences.
    • Other ad hoc administration duties such as printing, faxing, mail/overnight packages, couriers, copying, filing, and email/messages.
    • Present a professional, welcoming first contract to all clients and patrons, board members, staff, media, etc. by phone, in person and email.
    • Manages the general enquiries telephone line and all Theatre Calgary general email inboxes.
    • Other ad hoc administration duties such as printing, faxing, mail/overnight packages, couriers, copying, filing, and email/messages.
    • Present a professional, welcoming first contract to all visitors to Theatre Calgary.


    Information Technology Administration

    • Management of the annual budget for IT capital assets, ensuring that IT equipment for all team members is fit for purpose and are maintained.
    • Liaising with Arts Commons IT for all Information Technology issues and requests regarding Theatre Calgary. This includes being Theatre Calgary’s point of contact for the Avaya Phone system and SharePoint file Storage.


    Finance and Human Resources Administration

    • Responsible for receipt and deposit of all cheques and cash received within the administration offices. Ensuring that finance internal controls around cash handling are followed.
    • Post and monitor job postings. Distribute applications to relevant departments.
    • Assist the Finance team with Accounts Payable Entries.
    • Support to the finance team including data entry during busy times.


    Other

    • Assist Executive Director and Artistic Director with scheduling meetings, booking travel, and reporting of expenses.
    • Any other duties as assigned.

     

    For more information, including qualifications and submission info, please download the full posting via the link below.

    Closing Date for Applications: June 7th , 2023, or until suitable candidate is found.
     

    Download full employment posting